Management Assistant Parttime

Eindhoven University of Technology is an internationally top-ranking university in the Netherlands that combines scientific curiosity with a hands-on attitude. Our spirit of collaboration translates into an open culture and a top-five position in collaborating with advanced industries. Fundamental knowledge enables us to design solutions for the highly complex problems of today and tomorrow.

With over 110 (assistant, associate and full) professors, almost 300 PhD and EngD students, about 1500 Bachelor students and 1000 Master students, the Department of Mathematics and Computer Science (M&CS) is the largest department of the TU/e. By performing top-level fundamental and applied research, and maintaining strong ties with industry, M&CS aims to contribute to science and innovation in and beyond the region.

Introduction

Do you enjoy working in a dynamic and international research group and would you like to contribute to a smoothly working department?  Are you a secretary or management assistant looking for a new challenge in your career?

Job Description

The department of Mathematics and Computer Science is looking for a Management Assistant (approximately 20 hours a week). The tasks involve supporting the Security cluster (SEC) and the Eindhoven Security Hub (ESH).

SEC focuses on realizing a more secure and privacy-preserving digital infrastructure through research in emerging threat analysis, defensive security, data protection, and information-theoretic and quantum security.

ESH combines cutting-edge knowledge on cyber-attacks and cyber-adversaries with best-in-breed technology to provide state-of-the-art Security Operations Center to its partners, providing tailored SOC-services to their customers.

Tasks within this position include but are not limited to:

Secretarial support, such as scheduling meetings, planning foreign trips, administrative processing, and preboarding new employees; Preparing, organizing and reporting meetings and symposia, as well as monitoring and following up on action points; Receiving domestic and foreign visitors, arranging lunches, workplace and hotel accommodation; Point of contact for facility, logistics and practical support for employees, guests and students with questions about entering and leaving employment, declarations, project administration, room reservations, organization of clusters business trips/social activities, etc.; Contact person for finance, human resources and facility services; Maintain lists of office layout, mailing lists, personnel and PhD students. Help new employees to find their way in the Netherlands, e.g., housing, doctor, etc. 

Job Requirements

• You have a MBO+ / HBO working and thinking level, preferably enhanced by secretarial or management assistant training, along with relevant work experience in a similar role.
• You are proficient in MS-Office programs and quickly adapt to new software. You have excellent communication skills, an independent and proactive attitude, strong organizational skills, and a flexible, team-oriented mindset.
• A strong command of English and Dutch, both oral and written, is required.
• Key attributes: accurate, committed, eager to learn, hands-on, initiative, integrity, service-oriented, organizationally sensitive, reliable.

Conditions of employment

This is an exciting opportunity at an international, yet intimate, university. Located on a green campus within walking distance of the central station, you'll be at the heart of student life. The university offers diverse workspaces and excellent sports facilities.

We also offer you:

• A monthly salary of minimum €2,872 to maximum €3,809 for full-time employment, depending on your knowledge and experience (scale 6 or 7 collective labor agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment.  Build on your career at TU/e!

More information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: SEC cluster lead; Nicola Zannone at [email protected].

For questions about the application process or the conditions of employment, please contact [email protected].    

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

To learn more about the Department of Mathematics and Computer Science, the Security cluster, and ESH, please visit:

• Mathematics and Computer Science (tue.nl)
• Security Cluster (SEC)
• Eindhoven Security Hub (ESH)

Application

If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications.

Screening of candidates begins as soon as applications are received and continues until the position is filled.  Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

We look forward to receiving your application!